Apartment Inspection Checklist: Key Things to Check Before Renting

Before you drag a single box across the floor, pause. That “fresh start” feeling in a new apartment can fade fast if you later discover a leaky pipe, a faulty outlet, or worse — a landlord claiming you caused damage that was already there. I’ve seen too many renters lose part of their deposit simply because they trusted appearances and skipped a proper walkthrough.

A move-in checklist isn’t just paperwork. It’s your insurance policy against surprises. According to a 2024 Zillow survey, renters who carefully documented the unit with photos, video, and a written checklist were the most likely to get money back at the end of their lease. In fact, half of them got their entire deposit returned. That’s not luck — that’s preparation.

Think of this as more than an inspection. It’s your one chance to see the place with fresh eyes, ask tough questions, and set the tone with your landlord from day one. By taking 30 minutes now, you’re protecting your wallet, your comfort, and your peace of mind for the months ahead.

So, let me ask you — when you imagine moving into this apartment, do you want it to feel like home right away, or like a gamble you might regret later?

Pre-Inspection Prep: Tools, Timing & Strategy

Walking into an empty apartment without a plan is like test-driving a car without checking the brakes. Before you even start, get your toolkit ready: your phone (for timestamped photos and video), a small flashlight, a notebook or printed checklist, and something as simple as a phone charger to test outlets.

Timing matters just as much as the tools. Do at least two visits — one in the daytime to check natural light and overall cleanliness, and one at night to hear how noisy the neighbors are and see if the parking lot feels safe. Trust me, you’ll notice different things each time.

And don’t go alone if you can help it. Having your landlord or property manager with you means they can’t deny what you’ve pointed out later. Even better, get them to initial your notes on the spot.

And if you’re still in the early stages of apartment hunting, the search gets a lot easier when you know how to find the right agent. Here’s a quick guide on choosing a real estate agent that’s worth bookmarking.

First Impressions & General Appearance

The first five minutes tell you a lot. When you open the door, take in the whole space with your senses. Is it clean, or does it smell like smoke, mildew, or pets? Do the floors look freshly mopped, or does it feel like someone just rushed out?

Small signs like leftover clutter or unwashed appliances say a lot about how seriously the landlord prepares a unit.

Zillow’s own inspection checklist emphasizes starting with this “big picture” view before you zoom into details. If the apartment feels neglected on the surface, chances are the problems run deeper.

Don’t ignore your gut here — if something feels “off” now, it’ll only bother you more once you’ve moved in.

Structural Integrity: Safety Starts with the Basics

You’re not a contractor, but you don’t need to be to spot red flags. Look at the corners where walls meet the ceiling — any cracks, sagging, or water stains? Those marks could mean past leaks that were never properly fixed.

Check exterior walls, paint, and siding if you can. Peeling paint or warped panels may not just be cosmetic — they can point to ventilation or water issues. Document anything that looks unusual.

Catching these signs early means you won’t be blamed later for problems that have been there for months, or even years.

Exterior & Shared Spaces

Your apartment isn’t just what’s inside four walls. Walk around the exterior and shared areas with the same critical eye. Are all the door locks solid and easy to turn? Do windows open smoothly and actually lock?

Step onto balconies or patios — is the railing sturdy? In shared hallways or stairwells, check for lighting and clear exits. And don’t forget the parking lot; broken lights or cracked pavement are more than inconveniences, they’re safety concerns.

These common areas reflect how the property is managed. A well-lit, clean exterior usually signals a landlord who takes tenant safety seriously.

Interior Surfaces & Fixtures

Now it’s time to slow down and scan the details inside. Run your hand across walls and cabinets — do they feel sturdy, or are there loose hinges and dents everywhere? Check the flooring for cracked tiles, lifted carpet edges, or water damage near sinks.

Look up at the ceilings. Discoloration, mold, or bubbling paint can mean hidden leaks. Open every cabinet and closet to make sure nothing smells musty or looks chewed up by pests.

These aren’t just cosmetic details. They’re the little things landlords love to deduct from your deposit later if you don’t document them right away.

Have you ever spotted something during move-in that saved you later? Drop your experience in the comments — your tip might help someone else protect their deposit too.

Plumbing: Don’t Ignore the Drips

Turn on every faucet — kitchen, bathroom, even outdoor spigots if you have them. Watch the water pressure, listen for gurgling, and make sure drains don’t back up. Flush every toilet and check if it keeps running afterward.

A tiny drip may not seem like a big deal today, but plumbing issues can turn into expensive headaches fast.

If you spot slow drains or leaks now and don’t report them, guess who gets blamed later? You. Document everything, even a “minor” drip.

Electrical Systems: Power Up Safely

This is one area people often rush through — and regret later. Take your phone charger and test every single outlet. Do lights flicker when you flip the switch? Any buzzing sound from fixtures? That’s not just annoying, it could be dangerous wiring.

Check the breaker panel too. Are circuits labeled clearly, or does it look like a puzzle? If a landlord can’t even bother to label breakers, don’t expect them to respond fast when the power trips during a storm.

Electric safety isn’t negotiable — take it seriously.

HVAC: Comfort and Cost in One System

Heating and cooling might not be top of mind when you’re focused on move-in day, but your comfort (and your energy bill) depend on it. Turn on the AC and heater, make sure air actually flows from every vent, and check the thermostat for accuracy.

Peek at the air filters too — if they’re caked in dust, that’s a clear sign of lazy maintenance. Dirty filters mean higher bills and more strain on the system. Don’t hesitate to ask for a replacement before signing.

A poorly maintained HVAC system isn’t just uncomfortable, it’s a money pit.

By the way, I often share quick renter-friendly hacks (like how to lower your electricity bill with a simple filter change) on WhatsApp — if you’re into bite-sized tips, you’ll find it super handy

Appliances: Test Before You Trust

Don’t assume that “included appliances” automatically work. Open the fridge — does it feel cold? Run the stove burners, check if the oven heats up, pop something into the microwave for a quick spin.

If there’s a washer/dryer, run a short cycle and look for leaks, odors, or weird noises. Same with the dishwasher — a bad seal can flood your kitchen overnight.

Think of it this way: appliances are the workhorses of your daily life. If even one is broken, it can disrupt everything — so test them all before moving in.

Pest Control: The Silent Red Flag

Even a spotless-looking unit can hide unwanted roommates. Open cabinets, check behind appliances, and shine your flashlight in corners. Look for droppings, insect casings, or gnaw marks.

Also check gaps around doors, windows, or pipes — these are open invitations for pests. If you see anything, ask the landlord directly about past pest treatments. A good landlord won’t dodge the question.

You don’t want to discover cockroaches at 2 a.m. after moving in your couch.

Windows and Doors: Security Meets Comfort

Windows and doors aren’t just for looks — they keep you safe and help control utility costs. Open and close each one. Do the locks click securely? Do screens have holes? Do blinds work without snapping?

Look at window sills for signs of water damage or mold. That’s where leaks usually show first. And don’t forget interior doors — misaligned hinges or loose handles may seem small but can become annoying fast.

A well-sealed door and window setup is your first line of defense against both burglars and big energy bills.

Safety & Security Features: Don’t Compromise

This is one of those “check it now or regret it later” steps. Test smoke and carbon monoxide detectors — press the button, don’t just assume they work. Ask if the fire extinguisher is up-to-date. Walk the entryways at night: are hallways well-lit?

If there’s a security system, make sure you’ll actually have access. A missing code or broken intercom can leave you locked out or vulnerable.

Remember — safety isn’t a “bonus feature.” It’s non-negotiable.

If you want to go deeper into keeping your rental secure beyond the basics, check out these apartment security tips for renters — they cover everything from smart locks to simple tricks that actually work.

Renter’s Insurance: The Safety Net People Skip

Here’s a harsh truth: even if your landlord has property insurance, it doesn’t cover your stuff. If there’s a fire, theft, or flood, you’re on your own without renter’s insurance.

Most policies are surprisingly affordable (sometimes less than a couple of coffees a month), and they cover way more than people realize — from stolen laptops to temporary housing if your place becomes unlivable.

Talk to a licensed insurance agent before you move in. It’s one of those things you hope you’ll never need, but you’ll be glad you have.

And if you’re thinking long-term about eventually buying, don’t miss this breakdown of the top 5 home loans for first-time buyers in 2025 — it’s a great next step once you’re ready to move from renting to owning.

Final Walkthrough: Document & Communicate

Before you sign anything or bring in furniture, do a slow, final pass. Take timestamped photos and videos of every room — don’t forget the corners, ceilings, and behind doors.

Share your notes with the landlord in writing. Even better, get them to acknowledge the checklist so there’s no “he said, she said” later. This step alone can save your deposit when move-out time comes.

Think of it as future-proofing your peace of mind. Once you’ve documented, you can settle in knowing you’ve covered yourself.

Looking for more ways to protect yourself as a renter? Explore our Real Estate & Homeownership section for practical tips to make your move stress-free.

Disclaimer: This checklist is for informational purposes only and should not be considered legal or professional advice. Always verify specific requirements with your landlord, lease agreement, or local housing authority. For legal or insurance matters, consult a licensed professional.